Create a new budget
Budgets are used to account for meeting costs and payments. Who creates budgets depends on the system configuration, but where this option is enabled, you will only be able to set-up a budget for the area you are responsible for.
- From the menu select Meetings, Budgets
- Click the New Budget action
- Complete at least the mandatory fields in the budget form that opens
Territory: Select the territory that the budget is to be used on from the drop-down list available.
Type: Select the budget type from the drop-down list available.
Year: Select the year the budget refers to.
Start Date: Budgets may run for a whole year or part of a year. Select the start date for the budget.
End Date: Budgets may run for a whole year or part of a year. Select the end date for the budget.
Name: Type a budget name OR the budget name will be created as other fields are filled.
Description: Type a description relevant to the budget.
Value: Type the total budget amount for the specified period.
Budgets can be created at regional or national level or shared across teams to meet different business demands. Different fields will be displayed depending on your system set-up.
Shared budgets can only be set-up by authorised users.
Shared: Tick the checkbox if the budget is to be used by anyone other than the person creating it.
Territory: Select the region, territory or sub-territory from the drop-down list.
Team: Select the team from the drop-down list.
Employee: Select a single employee from the drop-down list.
Important: If the employee leaves the budget cannot be transferred to their replacement. A new budget would be required for their successor for meetings to be reassigned.
Active: Checkbox should be ticked. Untick this checkbox to hide the budget.
Created: The date that the record was created, and the name of the person that created it.
Modified: The date that the record was last modified, and the name of the person that modified it.
NOTE: Only unused budgets can be inactivated.
Click the Save or Save and Exit button to save the budget.